Foundation Health

  • General Admin Pool II

    Job Locations US-AK-Fairbanks
    Posted Date 1 week ago(8/6/2018 4:19 PM)
    Job ID
    2018-3468
    Category
    Administrative/Clerical
    Facility Name
    Fairbanks Memorial Hospital
    Position Type
    TA: Temporary
    Shift
    Varied
    New Grad
    No
  • Overview

    This position provides temporary clerical and administrative services and assistance requiring occasional discretion and judgment.

     

    About Fairbanks Memorial Hospital
    Fairbanks Memorial Hospital is a non-profit facility owned by the Greater Fairbanks Community Hospital Foundation. A Joint Commission-accredited facility with 152 licensed beds, Fairbanks Memorial Hospital is the primary referral center for residents of Alaska's interior. We have a strong patient to nurse ratio, a culture of Shared Leadership, and are proud members of the Mayo Clinic Care Network. In addition to our exceptional clinical environment, our location offers incomparable lifestyle rewards away from work. In Fairbanks, small-town living, spectacular natural beauty and endless recreation combine to create a one-of-a-kind place to live, work and play.

     

    Position Available

    Position shift and hours vary depending on departmental needs. These Admin Pool hire positions will be temporary hourly appointments providing general office, clerical and administrative support to various departments on campus. Duties and responsibilities will vary depending on departmental needs. Duties may include but are not limited to word processing, data entry, answering phones, filing, managing correspondence, bookkeeping, managing calendars, and front office reception. 

    Responsibilities

    ESSENTIAL FUNCTIONS

    1. Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. This may include taking and transcribing dictation involving general business and healthcare vocabulary and a limited range of specialized terminology.  
    1. Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of department’s area of responsibility and general knowledge of company policies, practices, and operations. This may also include serving onsite visitors by greeting, welcoming, and directing them to the appropriate personnel in a professional and timely manner.  
    1. May perform other office and clerical support work including, but not limited to, maintaining/ordering office supplies, making copies, sending faxes, opening/distributing mail, maintaining menu boards and special events signage and/or other routine responsibilities.  
    1. Depending on the department assigned, may be required to maintain orders, replenish and disperse supplies within the department, and ensure all areas and carts are appropriately stocked and the supplies are readily accessible to the clinical staff. Assists with transportation, delivery, and pick-up of supplies, health records, lab specimens, and/or equipment.  
    1. May coordinate supervisor’s and/or department’s calendar, including scheduling meetings and appointments, following established instructions. May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation. May present classes. May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses. May arrange travel and hotel accommodations as necessary.  
    1. May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to.  

    Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Foundation Health with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.

     

    NOTE: The essential functions are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Specific tasks or responsibilities will be documented as outlined by the incumbent's immediate manager.

    Qualifications

    MINIMUM QUALIFICATIONS

    High school diploma/GED or equivalent working knowledge.

     

    Working knowledge of clerical and administrative services as normally demonstrated through 1-2 years administrative support experience. This position requires skills normally acquired with 1 year of direct customer service experience.

     

    Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as provide assistance with incoming telephone calls and walk-ins. Must have experience with Microsoft Office Suite software. Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.

     

    Must possess a valid driver's license and be eligible for coverage under the company auto insurance policy.

     

    PREFERRED QUALIFICATIONS

    Additional related education and/or experience preferred.

     

    Experience in a healthcare environment preferred.

     

    PHYSICAL DEMANDS/ENVIRONMENT FACTORS

    OE - Typical Office Environment: (Accountant, Administrative Assistant, Consultant, Program Manager)

    • May require extensive standing and walking depending upon departmental placement.
    • May require extensive sitting depending on departmental placement.
    • May be required to lift up to 20 pounds.
    • Requires significant use of personal computer, phone and general office equipment.
    • Needs adequate visual acuity, ability to grasp and handle objects.
    • Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone.
    • May require off-site travel

    Foundation Health Partners is an EEO/AAP employer; qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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